n accordance with Senate Bill 181 and KRS 160.145, the Henderson County Board of Education has designated the following traceable communication systems for employees and volunteers to communicate electronically with students.
Rooms by Apptegy (new for 2025–2026)
Microsoft Outlook (using your @henderson.kyschools.us account)
Infinite Campus
Google Classroom
Apptegy Rooms is new for 2025-2026. It centralizes all communications in a single, secure platform where every message is time-stamped, archived, reportable, and visible to authorized staff.
Rooms integrates with Infinite Campus, provides PBIS support, syncs with Google Classroom, sends SMS notifications, and more. Rooms become the hub for all digital interactions. Rooms is built into our district app, so families can use one app for all communication within the district.
The district app is available for anyone to download including community members that want to know about news and upcoming events. Rooms is a secure environment that is available only to families with students currently attending the district and those who are active teachers, staff, and administration.
Students and guardians will need a login and password to access Rooms. Families will receive an invitation to sign up for Rooms at the start of the year.
Kentucky School Board Association- Frequently Asked Questions- SB 181
Frequently Asked Questions- Employees/Volunteers
Letter to HCS Families
Consent Form for Outside Traceable Communications
A parent may submit written consent to authorize a designated District employee or volunteer who is not a family member to communicate electronically with his or her child outside of the traceable communication system. Family members are defined as parent, grandparent, aunt, uncle, brother, sister. Written consent forms will not be used for mass/group communications for teams, clubs, or extracurricular activities.
Parents and legal guardians are encouraged to enroll and participate in communication with teachers, school administrators, and extracurricular activities. For additional access to review communication records for your child, please contact your school principal.
FAQ for Apptegy Rooms for Parents/Guardians
Apptegy Rooms Information for Staff
Download the HCS App:
